Resolved, the House of Bishops concurring,

That the 80th General Convention of The Episcopal Church amend Canon I.5 to read as follows, with the amendment taking effect immediately upon its adoption:

<Amended text as it would appear if adopted and concurred. Scroll below the line of asterisks (******) to see the version showing all deleted and added text.>

Canon 5: Of the Archives of The Episcopal Church

Sec. 1. There shall be an Archives of The Episcopal Church, the purpose of which shall be to preserve by safekeeping, to arrange and to make available the records of the General Convention, Executive Council, and the Domestic and Foreign Missionary Society, and other important records and memorabilia of the life and work of the Church, and to carry out a program of records management, so as to further the historical dimension of the mission of the Church.

Sec. 2. For purposes of this Canon, records are defined as all fixed evidential information regardless of method, media, format or characteristics of the recording process, which have been created, received or gathered by the Church, its officers, agents or employees in pursuance of the legal, business and administrative function and the programmatic mission of the Church. Records include all original materials used to capture information, notwithstanding the place or conditions of creation, or the formality or informality of the characteristics of the record. The records and archives of the Church are not limited by the medium in which they are kept and include such formats as paper records, electronic records, printed records and publications, photo-reproduced images, and machine-readable tapes, film and disks.

Sec. 3. The Archives of The Episcopal Church shall be managed by the Archivist.

Sec. 4. After consultation with the Archives Advisory Committee, the Presiding Bishop and the President of the House of Deputies in their respective roles as the Chair and Vice-Chair of the Executive Council, shall jointly nominate and the Executive Council shall appoint the Archivist who shall serve at the pleasure of, and report and be accountable to the Chair of the Executive Council. If a vacancy should occur in that office, a successor shall be appointed in like manner.

Sec. 5.

a. There shall be an Archives Advisory Committee which shall consist of the Archivist, the Registrar, the Chief Legal Officer, the Historiographer, and between eight and twelve appointed persons, two or three of whom shall be Bishops, two or three of whom shall be Clergy, and four, five or six of whom shall be Lay Persons. All appointed Members of the Advisory Committee shall serve terms beginning upon the adjournment of the General Convention at which their appointments are confirmed and ending with the close of the second regular Convention thereafter.

b. Bishops shall be appointed by the Presiding Bishop, and other Clerical and all Lay Members shall be appointed by the President of the House of Deputies; after the initial appointments, all subsequent appointments shall be subject to the confirmation of General Convention. Consideration shall be given to assure that membership includes persons who possess knowledge either of history or archival administration, or are persons skilled in disciplines pertinent to the resolutions of the concerns of the Archives. Positions of Members of the Committee which become vacant prior to the normal expiration of such Members’ terms shall be filled by appointment by the Presiding Bishop or by the President of the House of Deputies, as appropriate. Such appointments shall be for the remaining unexpired portion of such Members’ terms, and if a regular meeting of the General Convention intervenes, appointments for terms extending beyond such meeting shall be subject to confirmation of the General Convention. Because of the special skills and knowledge needed by this Committtee, a Member shall be eligible for appointment for two successive terms, after which the Member may not be reappointed prior to the next meeting of the General Convention following the meeting at the close of which the second successive term of the Member expired. Members appointed to fill vacancies in unexpired terms shall not thereby be disqualified from appointment to two full terms immediately thereafter.

c. The Archives Advisory Committee shall provide advice regarding identification, collection, preservation, management, use, and accessibility of records, and establishment of best practices regarding the same to the Archivist, the Archives, and the Executive Council.

d. The Archives Advisory Committee shall meet at least annually, or as requested by the Archivist or the Chair and Vice-Chair of the Executive Council.

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<Proposed amended resolution text showing exact changes being made:>

Canon 5: Of the Archives of The Episcopal Church

Sec. 1. There shall be an Archives of The Episcopal Church, the purpose of which shall be to preserve by safekeeping, to arrange and to make available the records of the General Convention, Executive Council, and the Domestic and Foreign Missionary Society, and other important records and memorabilia of the life and work of the Church, and to carry out a program of records management, so as to further the historical dimension of the mission of the Church.

Sec. 2. For purposes of this Canon, records are defined as all fixed evidential information regardless of method, media, format or characteristics of the recording process, which have been created, received or gathered by the Church, its officers, agents or employees in pursuance of the legal, business and administrative function and the programmatic mission of the Church. Records include all original materials used to capture information, notwithstanding the place or conditions of creation, or the formality or informality of the characteristics of the record. The records and archives of the Church are not limited by the medium in which they are kept and include such formats as paper records, electronic records, printed records and publications, photo-reproduced images, and machine-readable tapes, film and disks.

Sec. 3. The Archives of The Episcopal Church shall be managed by the Archivist.

Sec. 4. Upon joint nomination of After consultation with the Archives Committee, the Presiding Bishop and the President of the House of Deputies in their respective roles as the Chair and Vice-Chair of the Executive Council, shall jointly nominate and the Executive Council shall appoint the Archivist who shall serve at the pleasure of, and report and be accountable to the Chair of the Executive Council. If a vacancy should occur in that office, a successor shall be appointed in like manner.

Sec. 3 5.

a. There shall be a Board of the Archives an Archives Advisory Board committee which shall consist of the Archivist (ex officio, with vote), the Registrar, the Chief Legal Officer, the Historiographer and between eight (8) and twelve (12) appointed persons, two (2) or three (3) of whom shall be Bishops, two (2) or three (3) of whom shall be Clergy, and four (4), five (5) or six (6) of whom shall be Lay Persons. All appointed Members of the Advisory Board Committee shall serve terms beginning with upon the close adjournment of the General Convention at which their appointments are confirmed and ending with the close of the second regular Convention thereafter.

b. Members shall serve rotating terms for the purpose of continuity on the Board. In the first instance following the adoption of these provisions, one of the Bishops and one half of the Clerical and Lay Appointees shall have terms expiring after the next regular meeting of the General Convention as determined by lot.

c b. Bishops shall be appointed by the Presiding Bishop, and other Clerical and all Lay Members shall be appointed by the President of the House of Deputies; after the initial appointments, all subsequent appointments shall be, all subject to the confirmation of General Convention. Consideration shall be given to assure that membership includes persons who possess knowledge either of history or archival administration, or are persons skilled in disciplines pertinent to the resolutions of the concerns of the Archives. Positions of Members of the Board Committee which become vacant prior to the normal expiration of such Members’ terms shall be filled by appointment by the Presiding Bishop or by the President of the House of Deputies, as appropriate. Such appointments shall be for the remaining unexpired portion of such Members’ terms, and if a regular meeting of the General Convention intervenes, appointments for terms extending beyond such meeting shall be subject to confirmation of the General Convention. Because of the special skills and knowledge needed by this  Board Committee, a Member shall be eligible for appointment for two successive terms, after which the Member may not be reappointed prior to the next meeting of the General Convention following the meeting at the close of which the second successive term of the Member expired. Members appointed to fill vacancies in unexpired terms shall not thereby be disqualified from appointment to two full terms immediately thereafter.

d. The Board of the Archives shall have the duty to set policy for the Archives, to elect the Archivist of The Episcopal Church, and to set forth the terms and conditions with regard to the work of the Archivist.

c. The Archives Advisory  Board Committee shall provide advice regarding identification, collection, preservation, management, use, and accessibility of records, and establishment of best practices regarding the same to the Archivist, the Archives, and the Executive Council.

e d.The Board of the Archives Archives Advisory Board Committee shall meet at least annually, or more often as required as requested by the Archivist or the Chair and Vice-Chair of the Executive Council.

f. The Board of the Archives shall elect its own officers and have the power to create committees necessary for the carrying on of its work.

g. The Board of the Archives shall adopt procedures consistent with the Constitution and Canons of The Episcopal Church for its organization and functioning.

h. The Board of the Archives shall report to the General Convention, and the Executive Council, through the office of the Executive Officer of the General Convention, and to the Church.

Sec. 4. There shall be an Archivist of The Episcopal Church whose duty shall be to manage the Archives, records, and related information resources of the Church at the direction of the Board.